Participation

PARTICIPATION TERMS
The forum is invitation- only.
Participation is free of charge. If you have not received an invitation but would like to attend, please request a personal invitation by sending an e-mail to conference@eceap.eu.
The number of participants is limited
Limited number of participants will be sponsored by the European Commission and East Invest 2. To apply for sponsorship, please contact the event organizers.
If you have registered for the event but cannot attend, or if you would like to be represented by a colleague, please inform us your earliest convenience.

REGISTRATION
Invited guests will receive a registration link in their letter of invitation.
Please confirm your participation by filling in the online registration form by 11 September 2017. Upon successful registration, you will receive a confirmation letter.
Please be informed that the venue is accessible only to accredited individuals.
If you are interested in B2B meetings, please submit a profile for your organisation / field of business. In the profile, you can state what kind of technology/product/expertise you offer, what kind of cooperation you are looking for, and which ideas you would like to discuss with potential collaboration partners.  Please also select the languages in which you can communicate during the B2B meetings. Note that simultaneous interpretation will not be provided for these sessions.
Before the Forum you will receive a reminder e-mail with practical information about the event.
If you have registered for the event but cannot attend, or if you would like to be represented by a colleague, please inform us your earliest convenience.

BOOKING of B2B MEETINGS
Pre-scheduled bilateral meeting selection will be open from 25 September to 24 October 2017.
Participants who register for the B2B Meetings will be contacted separately a month ahead of the Business Forum.
Check which cooperation profiles are most promising.
Send meetings requests to selected participants of your choice. Meeting requests are treated as accepted as long they are not declined.
You receive your meeting schedule at the reception desk. Your schedule contains time and table number of each single meeting. You can constantly check your meeting schedule online.
Our staff will be at your disposal during the whole event.

VISAS
Information on visa process is available on the web page of  Estonian Ministry Foreign Affairs . For detailed information, please contact the event organizers by conference@eceap.eu.

TRAVEL & ACCOMMODATION
Self-sponsored participants
– we kindly ask you to cover your travel and accommodation costs yourself.
Participants sponsored by the European Commission are not required to make any bookings. All detailed information will be sent to you after your online registration.
Participants sponsored by East Invest 2 –  your costs will be reimbursed after the event (against the invoice and justification documents).
The organizers have secured a preferential rate for lodging at the following hotels  from 25 to 27 October.  The hotels listed below are within a tram ride or walking distance of  the venue; however, transport to the venue will be provided from Tallink City Hotel and Sokos Hotel Viru. Bookings should be made directly through the hotels. To obtain the preferential rates, please use the rate code. Please ensure your booking is made no later than 25th of September 2017. For more information, please contact the hotels directly.

List of hotels:
Sokos Hotel Viru
, reservation code: BEAPFORUM
Book online by clicking the link above
Single room €88 / Double room €93
Viru Väljak 4, 10111 Tallinn

Tallink City Hotel , reservation code: EAPFORUM17
Booking by e-mail or phone
Single room €92
Laikmaa 5, 10145 Tallinn
Tel: +372 624 0000, Fax: +372 624 0001, tallinn@swissotel.com

Swissotel Tallinn, reservation code: EaPForum17
by e-mail or phone
Single room 145 € / Double room 160 €
Tornimae Street 3 , 10145 Tallinn, Estonia
Tel: +372 624 0000, Fax: +372 624 0001, tallinn@swissotel.com

Radisson Hotel Blu Sky, reservation code: EAPFORUM17
Book online by clicking the link above
Single room 135 €
Ravala Street 3, Tallinn, 10143 
Solo Sokos Hotel Estoria, reservation code: BEAPFORUM
 
Book online by clicking the link above

Single room 105 € / Double room 110 €
Viru Väljak 4, 10111 Tallinn

CONFERENCE & SEMINARS
The 2-day event will start at 9:00 on 26 October and end by 14:00 on 27 October.
Please, note that the program is subject to change, and will be regularly updated at the link above.
The Forum’s working languages are English and Russian; simultaneous interpretation will be provided.
There is free WiFi throughout the conference center.
Both days include coffee breaks and lunches, which will be offered at the event venue.

B2B MEETINGS (optional)
Our matchmaking event is an easy and effective way to meet potential cooperation partners. People meet and greet relatively quickly; each meeting lasts  20 minutes, which is usually enough time to build connections; then the bell rings and the next meeting starts. B2B meetings can be reserved for both days. Please, note that simultaneous interpretation will not be provided for these sessions.

COMPANY VISITS (optional)
If you are interested in company visits, please indicate your field of interest during the online registration.
More detailed information, including a list of companies, will be communicated in due time.
Please, note that simultaneous interpretation will not be provided for these sessions. Working languages are English or Russian.
Departure from Hilton Tallinn Park at 14:00 on 27 October, back to hotels by 17:30

REGIONAL TOURS  (optional)
Pre-registration is required during the online registration. The number of participants is limited.
A detailed agenda for each tour will be shared with participants in due time.
Please, note that simultaneous interpretation will not be provided for these sessions. Working languages are English or Russian.
Tours to regions will take place from 27 to 28 October.
Tour 1: North-East Estonia
Tour 2: South Estonia
Pick up from hotels at 18:00 on 27 October. Return to Tallinn by 17:30 on 28 October.
Hotel accommodation, dinner, and lunch are included to the package.

GALA DINNER
Venue: Seaplane Harbor, Vesilennuki 6, Tallinn.
The dinner will start at 20:00 on 26 October.
Transfers from hotels at 19:30, returning at 22:30, 23:00 and 23:30.
Please inform us of any specific dietary restrictions via the online registration system.
Dress: business formal.
Guided tour at Seaplane Harbour takes place on 26 October at 19:30 (duration ~ 30-40 minutes).
Pre-registration is required during online registration.  The number of participants is limited. Languages are English and Russian.
Transfers from hotels at 19:00.